Exhibitor Application

Our applications for exhibiting at GalaxyCon Richmond are now live.

https://register.growtix.com/space_applications/index/GalaxyCon_Richmond_2019

Please contact us at richmond@superconventions.com if you have any questions.

Exhibitor Information:
Convention Event Hours / Exhibition Room Hours:
Friday, 12:00 PM – 1:00 AM / 12:00 PM – 8:00 PM
Saturday, 10:00 AM – 2:00 AM / 10:00 AM – 8:00 PM
Sunday, 10:00 AM – 8:00 PM / 10:00 AM – 6:30 PM

Exhibitors who arrive on Thursday between 10 AM and 11 PM, or Friday between 8 AM and 11AM check in at the Exhibitor check in table by the loading dock. There will be no check in after 11 AM on Friday. Anyone checking in late must check in at the front Info table in the main lobby near pre-registration. You will be notified of your assignment prior to the event; However, there may be changes. All badges must be picked up at the show and will not be mailed prior to the event.

Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.
Electrical service is available directly from the electrical services company with the Greater Richmond International Convention Center. A Convention Services Fact Sheet will be emailed to you with information. Please remember to order in a timely manner if you wish to receive the early incentive rates.

PLEASE NOTE YOU MAY NOT SELL THE FOLLOWING ITEMS AT GALAXYCON RICHMOND
* NO FOOD
* NO VAPE or TOBACCO PRODUCTS
* NO SWORDS, KNIVES, GUNS, or WEAPONS
* NO BOOTLEGS
* NO HOVERBOARDS
* NO AIRSOFT
* NO LIVE ANIMALS
* NO GAMES OF CHANCE
* NO EXCESSIVE NOISE
* NO TIME SHARES, VACATION PACKAGES, OR VACATION CLUBS

EXHIBITOR & VENDOR BOOTHS

STANDARD CORNER BOOTHS: $695

STANDARD INLINE BOOTHS: $550

Standard booths are 10 X 10 with Pipe and Drape.

These booths are intended for vendors of original and branded products that relate to the culture of comic con. Major corporate brands may exhibit in a Premiere Booth, not a Standard Booth.

Standard Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and 1 additional badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity and internet is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON RICHMOND you are agreeing to the terms and conditions below.

There is a 50% deposit required to hold space, with 100% balance due by 4/1/19. Any booth reservations not paid in full by 4/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 4/1/19 require payment in full. No deposits will be accepted after 4/1/19.

PREMIERE CORNER BOOTHS (Front of Show): $1250

Premiere booths are 10 X 10 corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.

Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.

Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and 1 additional badge for each additional booth purchased), one eight foot table, one six foot table, two chairs, a small company sign, and a small garbage can. Additional tables are available from the decorator for a fee, or you may bring your own.

Internet is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON RICHMOND you are agreeing to the terms and conditions below.

There is a 50% deposit required to hold space, with 100% balance due by 4/1/19. Any booth reservations not paid in full by 4/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 4/1/19 require payment in full. No deposits will be accepted after 4/1/19.

NON-GENRE BRAND 10X10 CORNER BOOTHS: $945

NON-GENRE BRAND 10X10 INLINE BOOTHS: $725

These booths are for Brands outside of the geek / comic con genre to promote their services. No sales or promotion of Time Shares, Vacation Packages, or Vacation Clubs shall be permitted. Brand Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and 1 additional badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity and internet is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON RICHMOND you are agreeing to the terms and conditions below.

CRAFTSPERSON BOOTHS

CRAFTSPERSON CORNER BOOTHS: $495

CRAFTSPERSON INLINE BOOTHS: $375

These 10′ x 10′ pipe and drape booths are specifically for Craftspersons who are selling their own HAND CRAFTED creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two craftsperson booths (only one corner and one inline) per exhibitor. Limit of two booths per organization.

Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity and internet are available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON RICHMOND you are agreeing to the terms and conditions below.

PREMIUM ARTIST / PUBLISHER / COSPLAYER / WRITER / FILMMAKER BOOTHS

PREMIUM ARTIST CORNER BOOTH: $495

PREMIUM ARTIST INLINE BOOTH: $375

Independent Publisher and Premium Artist/Writer/Filmmaker booths are 10′ X 10′ pipe and draped areas. These booths are specifically for Independent Publishers, Artists, Filmmakers, and Writers who are selling their own created or published work. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two booths (one corner and one inline) per company. If you need more booth space, you will be required to purchase an exhibitor booth at full price. If you are and indie publisher, all items for sale must be published by your company. If you are an artist, all art (including prints) must be created by the person purchasing the booth, and the artist must be in attendance at the show.

Each booth comes with exhibitor badges (2 badges for 1 booth, or 3 badges for 2 booths), one six foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity and internet are available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON RICHMOND you are agreeing to the terms and conditions below.

ARTIST ALLEY TABLES: $175

CRAFTSPERSON TABLES: $175

The Artist Alley section is the section of the show designed to accommodate the needs of established and upcoming artists and writers. Artist spaces are approx. 8’x6′ and come with with one eight foot long table, 2 chairs and exhibitor badges (2 badges for one table, or 3 badges for two tables). Badges are non-transferable. They may not be sold or used as prizes or giveaways. Only two spaces may be purchased per artist. If you need more space, we suggest you upgrade to an Exhibitor or Premium Artist Booth.  These tables are placed directly next to each other in a row. These spaces are reserved for aspiring artists and writers who are selling/promoting their own personal work and may not be used to sell other merchandise not created by the artist/writer.

Electricity and internet are available from the convention center. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. By purchasing an artist table for GALAXYCON RICHMOND you agree to the terms and conditions below.

Craftsperson Tables are 8′ tables and located in artist alley. These tables are specifically for Craftspersons who are selling their own HAND CRAFTED creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. If you have a few original designs on t-shirts of your original art in addition to your own crafts, those items are allowed at a craftsperson table. Craftsperson spaces are approx. 8’x6′ and come with with one eight foot long table, 2 chairs and exhibitor badges (2 badges for one table, or 3 badges for two tables).

Electricity and internet are available from the convention center. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing a craftspersons table at GALAXYCON RICHMOND you are agreeing to the terms and conditions below. Limit 2 per craftsperson.

COSPLAY ALLEY TABLES: $175

Cosplay Tables are 8′ tables and located adjacent to artist alley. These tables are specifically for Cosplayers who are selling their own prints and HAND CRAFTED cosplay creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. There is a limit of one cosplay table per Cosplayer. Each table comes with two exhibitor badges, a small company sign, and a small garbage can.
Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON RICHMOND you are agreeing to the terms and conditions below. Limit 1 per cosplayer.
PLEASE NOTE THAT BY PURCHASING EXHIBITOR SPACE AT GALAXYCON RICHMOND YOU ARE AGREEING TO THE TERMS AND CONDITIONS BELOW.

For any questions contact richmond@superconventions.com or call 919-907-0424

 

PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT GALAXYCON RICHMOND

    1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled prior to the closing of the convention. GALAXYCON RICHMOND will not be held responsible for any issues arising from an unmanned booth during show hours. The loading dock will not be open for breakdown prior to the close of the exhibition room. If you break down your space prior to the end of the show you will be banned from setting up at future shows. Attendee’s have paid for the ability to shop with Vendors and Exhibitors and expect them to be set up during show hours. By breaking down early you are doing both the attendees and the show a disservice. Please be advised that there are vendors and artists that we will no longer welcome back due to breaking this rule. The shows management takes this very seriously. It is unfair to attendees, the show and other vendors to break down early. If you cannot stay until the end of the show, please do not set up.
    2. Exhibitor badges are non-transferable. They may not be sold or used as prizes or giveaways. Exhibitor personnel must wear official Show Exhibitor badges at all times during move-in, show days, and move-out. Please do not give Exhibitor Badges to anyone other than your full time employees and remove all badges from the building when you leave on your last day there. Badges left behind are often abused by unauthorized personnel so do not leave them in your booth or discard on the floor.
    3. Exhibitors are responsible for their booth staff. Exhibitor badges are non-transferable. The exhibitor is responsible for all actions of his or her booth staff or anyone wearing their company exhibitor badge. Exhibitor booth personnel found in violation of policies will be removed, having their badge confiscated. Exhibitor staff misconduct can lead to the removal of the exhibitor from the exhibit floor without refund. Exhibitors removed in this way will NOT be allowed to return to future shows with GALAXYCON RICHMOND.
    4. Exhibitors must comply with all local, state and federal laws, and will not hold management liable for any breaches, losses, injury, or damage to themselves or their property. All exhibitors agree to hold blameless GALAXYCON RICHMOND and all GALAXYCON RICHMOND staff members and workers against any loss, damage, theft, expenses, claims or actions arising from any  personal or property damage, loss or theft due to said exhibitors participation in GALAXYCON RICHMOND. GALAXYCON RICHMOND agrees to pay for overnight security in the main exhibit hall. Exhibitors should take reasonable measures to cover their items before they leave their booths at night. Exhibitors are responsible for their own security during show hours.
    5. In addition, all vendors/exhibitors/artists acknowledge that GALAXYCON RICHMOND and all GALAXYCON RICHMOND staff members, workers, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering loss.
    6. GALAXYCON RICHMOND in no way endorses any artists/vendors/exhibitor’s merchandise, exhibits, views, beliefs, or actions. All artists/vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of GALAXYCON RICHMOND. Artists/vendors/exhibitors do not represent GALAXYCON RICHMOND in any way.
    7. All merchandise bought or sold at the GALAXYCON RICHMOND is done strictly between artists/vendors/exhibitors and attendees/buyers, GALAXYCON RICHMOND is not party to or responsible in any way for any transactions made between said parties.
    8. NO SWORD VENDORS OR WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIFES, OTHER SHARP ITEMS, TASERS, LASERS, ETC… ANYTHING THAT IS A WEAPON. Anyone who attempts to sell weapons at the show will be asked to remove the items from their booth. Repeat offenders will be asked to leave the show, with no refund given.
    9. NO VAPE, VAPE PEN, TOBACCO, OR ANY TYPE OF SMOKING SALES OR PARAPHERNALIA ARE ALLOWED. THIS IS AN ALL AGES COMIC BOOK / ANIME CONVENTION AND WE DO NOT ENCOURAGE SMOKING OF ANY KIND. IF YOU SELL VAPE, TOBACCO, OR ANY TYPE OF SMOKING ITEMS OR PARAPHERNALIA AT THE SHOW YOU WILL BE ASKED TO LEAVE, WITH NO REFUND GIVEN.
    10. No Bootleg DVD’s or CD’s. Representatives from various studios will be at the convention. Anyone selling unauthorized merchandise that infringes upon their copyright or licensing agreements (or any other studios) will be asked to leave the show. No refunds will be given if you break this rule and are asked to leave.
    11. No outside food vendors are allowed. The Greater Richmond Convention Center has an exclusive on food sales. This applies to Food Trucks on Convention Center property. This applies to Pocky and Ramune as well.
    12. All adult materials must be either behind the table or, if displayed on a table or display rack bagged or covered so that minors may not open it. Any adult material containing nudity must be covered in accordance with local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund, and being banned from any future events hosted by the shows management.
    13. No Live Animals. Exhibitors may not engage in the sale of living animals at the event.
    14. Nudity is NOT allowed in the convention center under any circumstances.
    15. No Bingo, No Games of Chance, No Lottery type gaming (or gambling of any sort) is allowed.
    16. No Sales Onsite or Promotion for Online or Offsite Sales of any guns real or replica.
    17. State tax is the responsibility of the artist/vendor to collect according to state laws.
    18. No sales or promotion of Time Shares, Vacation Packages, or Vacation Clubs shall be permitted.

    19. Exhibitors have given permission to be photographed and recorded for any and all future GALAXYCON RICHMOND use.
    20. No exhibit may block or interfere with other exhibits or with the aisle space.This includes use of excessive noise Any damage caused to the building or its furnishings by the Artist/Exhibitor are the sole responsibility of the Artist/Exhibitor.
    21. Should you (the exhibitor) find that you are not able to attend GALAXYCON RICHMOND and have already paid for your space, the policy is as follows: A refund will be given – minus a $150 cancellation fee for Each Exhibitor Booth prior to 3/1/19, $100 for each premium artist/craftsperson and $75 for Each Artist Table prior to 3/1/19. Between 3/1/19 and 4/15/19 a refund will be given minus a $250 cancellation fee for Each Exhibitor Booths, $200 for each premium artist/craftsperson and $125 for Each Artist Table. Between 4/15/19 and 5/15/19 a refund will be given minus a $350 cancellation fee for Each Exhibitor Booth, $300 for each premium artist/craftsperson and $150 for Each Artist Table. Up through the show a refund will be given minus a $450 cancellation fee for Each Exhibitor Booth, $300 for each premium artist/craftsperson and $150 for Each Artist Table.
    22. Abandoned Property: Any property not removed from the Greater Richmond Convention Center by the end of load out period will be considered abandoned by the Exhibitor.
    23. GALAXYCON RICHMOND reserves the right to change, amend, and add to the rules and regulations of the show at anytime. In the event that you new rules are added that prevent you from selling your core product, you will be notified and refunded in full.

For questions about vendor space, placement and availability, contact richmond@superconventions.com or call 919-907-0424.